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The basis for all the questions below can frequently be answered by Defining your Basic Event Information. Key things to address in our first discussion.
For a more in depth analysis of your event download our Checklist for Success
There are many factors that contribute to this answer. Guest Count, Type of activities happening under the tent i.e. dancing, buffets, beverage stations, entertainment, caterers. Complies with Local codes. We are always happy to discuss this with you. We are the Tent expert and available
There are many factors that contribute to this answer. Guest Count, Type of activities happening under the tent i.e. dancing, buffets, beverage stations, entertainment, caterers. Complies with Local codes. We are always happy to discuss this with you. We are the Tent expert and available
This is a broad question with an even broader answer. This question is based on hundreds of possible data points, such as style of tent, purpose of tent, guest count, catering needs, entertainment, location, timeline, climate, and of course budget. We will guide you through your best options to match your needs. EventQuip tenting budgets range from $4,000- $1,000,000.
For events planned during peak seasons [April- June] & [September – November], one year is recommended. This will also give you the most options. Keep in mind that a reservation includes equipment and labor based on availability. We are happy to help you at any point in your planning process. For the best success call as soon as you can.
Typically local code enforcement requires the tent company to apply for a permit. The reason for a permit is safety. Local ordinances verify many factors such as; adequate exits, the tent is certified not-flammable and your installation is ballasted correctly.
EventQuip is a company that focuses on quality tenting and the highest safety levels. We take pride in our ability to masterfully finish projects from early conception to final completion. That said, we do ask our clients to consider having a minimum budget of $4,000.
CAD Drawings can be a helpful tool when planning special events. After a consultation and we can determine your needs, CAD drawing can be created if necessary for your installation. In some cases they will be required for code enforcement.
Tents are secure under basic weather conditions. When severe weather, including high damaging wind is in the area, we recommend evacuation. When you are planning a tented event, it is important to have a plan in place for emergency conditions. Learn more about Evacuation Planning and create your own checklist.
Tents are “weather-resistant”, not weather-proof. They provide general protection from rain, sun and a variety of weather conditions based on the type of tent or structure you select, as well as choices such as adding fabric, hard or glass walls to your tent and HVAC options.
When tenting is involved, it is standard to begin with a site visit. It’s important to survey the location to make proper recommendations. You’re site inspection will include:
Yes, we have many climate control options based on your needs. Everything from Patio umbrella heaters for open space solutions, Propane and fuel oil Heater units for tents with closed walls
EventQuip strives to be the premier tenting expert and because of this concentration, we offer a basic inventory of tables, chairs and linen for convenience. Tenting is what we do. For the majority of our clients, other rentals and other specialty items and decor are coordinated through your caterer, designer or planner.
Hire the cheapest.
Philadelphia’s top-rated planners, caterers, designers, and florists rely on EventQuip because they do what they say they are going to do. For over three decades, Philly’s finest event professionals trust them to collaborate, plan, and deliver the prime tenting solution for high-expectation events. EventQuip responds, adjusts, and follows up. EventQuip’s project managers have the knowledge and experience to determine the best tenting solutions for each event site, taking into consideration ground elevation, landscape, overhead obstacles, wind exposure and site access. Creative solutions are their specialty. Each event space is evaluated with a pro-active mindset to provide the most successful tenting outcome for your specific needs. Attention to detail starts at your first contact with EventQuip, continues through the execution of the event, to the removal of the equipment. Project managers collaborate with you, your planner, and venue to develop your tent and infrastructure plan. EventQuip has a high-level employee retention rate, with many employees having tenure of 15+ years. Current employees have over 381 years of cumulative experience in working at EventQuip. Installers, crew leaders, warehouse workers, project managers and office staff are fully vetted via background checks and a multi-stage interview process. Combined with their employee retention rate, this means that you can trust that the installers that work on your tent site will respect your property/venue and will work safely to install and remove all equipment. Employees are given continuing education in industry best-practices and equipment/machine training, ensuring your confidence in their knowledge and skill when installing a tenting project. EventQuip consistently brings the latest tenting equipment, innovations & products to the Philadelphia region. Now featuring the industry-leading Losberger LEVO “conservatory” tent, with new sizes and styles to come in 2025.